Job Description
Join our dynamic San Jose team as a flexible Office Assistant where your organizational skills shine! Enjoy a modern, supportive environment with hybrid options and adaptable hours to fit your lifestyle. We're seeking a detail-oriented professional to keep our operations running smoothly while maintaining our vibrant company culture. Competitive compensation + growth opportunities!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle confidential correspondence, data entry, and document preparation
- Oversee office inventory, procurement, and vendor relationships
- Support onboarding processes and new hire orientation
- Act as primary point of contact for internal/external communications
- Maintain digital filing systems with 99.9% accuracy
- Coordinate virtual/in-person meetings and event logistics
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management with ability to prioritize competing tasks
- Strong written/verbal communication skills with professionalism
- Proven experience with scheduling software (Calendly, etc.)
- High school diploma or equivalent; AA degree preferred
- Flexibility to work between 8 AM - 6 PM based on team needs