Job Description
Join our dynamic team at Innovate Solutions Group as a part-time Office Assistant in the heart of San Jose's tech district! We're seeking a highly organized professional to support our growing operations with a flexible schedule that adapts to your lifestyle. Enjoy competitive compensation, modern workspace, and opportunities for growth in a collaborative environment.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel for executives
- Handle incoming calls, emails, and correspondence with professionalism
- Prepare and distribute reports, presentations, and confidential documents
- Support event planning and meeting logistics for internal/external stakeholders
- Maintain digital filing systems and ensure data accuracy
- Assist with onboarding processes and new hire orientation
Qualifications
- 2+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize tasks in a fast-paced environment
- Experience with scheduling software (e.g., Calendly, Doodle)
- Flexibility to work 25-30 hours/week with adjustable start/end times