Job Description
Are you a highly organized professional looking for a role that offers the freedom of a flexible schedule? Apex Administrative Solutions is seeking a dedicated Office Assistant to join our growing team in Oklahoma City, OK. In this pivotal role, you will support our daily operations, ensuring our office runs smoothly while enjoying the work-life balance you deserve.
As an Office Assistant, you will be the face of our company, greeting clients and handling administrative tasks with precision. We offer a dynamic environment where your contributions are valued, and your schedule is tailored to your needs.
Why Join Us?
- Flexible working hours to suit your lifestyle.
- Competitive pay and comprehensive benefits package.
- Opportunities for professional growth and development.
- A supportive and collaborative team culture.
Responsibilities
- General Administrative Support: Manage incoming calls, emails, and correspondence in a professional and timely manner.
- Office Management: Maintain a clean, organized, and welcoming office environment, including filing, supply management, and inventory checks.
- Data Entry: Accurately input and update data into internal databases and spreadsheets while ensuring data integrity.
- Scheduling: Coordinate calendars, schedule meetings, and arrange travel itineraries for team members and executives.
- Customer Service: Greet visitors and clients, directing them appropriately and providing exceptional customer support.
- Document Preparation: Prepare reports, memos, invoices, and other business documents using MS Office and Google Workspace.
Qualifications
- Education: High school diploma or equivalent required; Associate degree or certification in Office Administration is a plus.
- Experience: Previous experience as an administrative assistant or in a similar support role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Time Management: Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
- Reliability: Demonstrated ability to work independently with minimal supervision and adhere to deadlines.