Job Description
We are seeking a highly organized and proactive Office Assistant to support our dynamic team in Boston, MA. This entry-level opportunity is perfect for individuals eager to build a rewarding career in corporate administration and office management. You will be the face of our company, handling essential daily operations with efficiency and professionalism.
As part of our growing administrative team, you will play a pivotal role in ensuring our office runs smoothly. We offer a collaborative environment where your contributions matter and your professional growth is a priority. If you possess a strong attention to detail and a desire to learn, we want to meet you.
Responsibilities
- Manage front-desk reception duties, including greeting visitors and answering multi-line phones with a professional demeanor.
- Perform accurate data entry and maintain organized digital and physical filing systems for easy retrieval.
- Assist with expense reporting, payroll processing, and inventory management.
- Coordinate internal schedules, book meeting rooms, and prepare meeting materials in advance.
- Handle incoming and outgoing correspondence, including emails, faxes, and standard mail.
- Support various departments with ad-hoc administrative tasks to ensure a smooth workflow.
- Order and maintain office supplies to ensure the workspace is well-equipped.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is essential.
- Strong verbal and written communication skills with a professional telephone manner.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Basic knowledge of office equipment (scanners, printers, fax machines) and office protocols.
- Strong problem-solving skills and a customer-centric attitude.