Job Description
We are currently seeking a highly organized and detail-oriented Office Assistant to join our dynamic team in Boston, MA. This is an urgent hiring opportunity for a dedicated professional who excels at data management and administrative support.
In this role, you will be the backbone of our daily operations, ensuring that our office runs efficiently and our data is accurate. If you possess strong typing skills and a professional demeanor, we encourage you to apply.
Responsibilities
- Manage Data Entry: Accurately input and update company data into databases and spreadsheets with a focus on speed and precision.
- Administrative Support: Handle incoming emails and phone calls, directing inquiries to the appropriate team members.
- Document Management: Prepare, organize, and file physical and digital documents in a systematic manner.
- Office Coordination: Coordinate meeting schedules, manage office supplies, and assist with inventory control.
- Customer Relations: Greet visitors and clients professionally, ensuring a welcoming environment.
- Reporting: Assist in the preparation of weekly reports and presentations using Microsoft Office Suite.
Qualifications
- Education: High school diploma or GED required; associate degree preferred.
- Experience: Minimum of 1-2 years of experience in an office or administrative setting.
- Skills: Proficient in Microsoft Word, Excel, and Outlook; experience with CRM software is a plus.
- Typing: Fast and accurate typing speed (40+ WPM).
- Communication: Excellent verbal and written communication skills.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.