Job Description
Are you an organized professional looking for an immediate opportunity?
San Diego Executive Services is currently hiring immediately for a dynamic Office Assistant. In this role, you will serve as the backbone of our administrative operations, ensuring data integrity and smooth office workflow. If you possess exceptional data entry skills and a professional demeanor, we want to meet you.
Join a team that values efficiency and accuracy. We offer a competitive hourly rate and a supportive work environment in the heart of San Diego.
Responsibilities
- Accurate Data Entry: Input, update, and maintain accurate records in company databases and spreadsheets with a high degree of precision.
- Administrative Support: Manage incoming calls, direct inquiries, and handle incoming and outgoing mail.
- Office Organization: Maintain a clean, organized, and efficient office environment, including filing systems and supply management.
- Document Management: Scan, copy, and digitize physical documents to ensure easy retrieval and compliance.
- Schedule Coordination: Assist with scheduling meetings, managing calendars, and preparing meeting materials.
- Inventory Control: Monitor office supply levels and place orders as needed to prevent shortages.
Qualifications
- Proven Experience: Minimum of 1-2 years of experience as an Office Assistant or Data Entry Clerk.
- Typing Speed: Demonstrated ability to type at least 45-50 WPM with high accuracy (95%+).
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Attention to Detail: Strong eye for detail to ensure error-free data entry and document formatting.
- Communication Skills: Excellent verbal and written communication skills in English.
- Reliability: Must be punctual, professional, and able to work independently with minimal supervision.