Job Description
We are seeking a detail-oriented Office Assistant to join our dynamic team in the heart of San Jose. In this pivotal role, you will serve as the operational backbone of our department, managing critical data entry tasks and ensuring our administrative processes run with absolute precision. If you are a self-starter with exceptional organizational skills and a passion for efficiency, we invite you to apply.
Why You'll Love Working Here:
- Competitive compensation package ($22 - $28/hr).
- Modern office environment with a collaborative culture.
- Opportunity to work with cutting-edge business tools.
Responsibilities
- Perform high-volume data entry with a focus on 99% accuracy and speed, updating databases and CRM systems.
- Manage and maintain organized physical and digital filing systems for easy document retrieval.
- Answer incoming phone lines and route calls to the appropriate departments or take detailed messages.
- Prepare and distribute internal memos, reports, and business correspondence with a high standard of proofreading.
- Assist with inventory management and the reordering of office supplies.
- Support the executive team with scheduling, travel arrangements, and meeting coordination.
- Collaborate with cross-functional teams to streamline administrative workflows.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree preferred.
- Proven experience in administrative support, data entry, or office assistance.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Typing speed of 45+ WPM with a demonstrated track record of accuracy.
- Strong verbal and written communication skills.
- Exceptional attention to detail and problem-solving abilities.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.