Job Description
Join a leading operations team in the heart of Silicon Valley. Apex Operations Solutions is seeking a dedicated and detail-oriented Office Assistant to join our growing staff in San Jose. In this role, you will be the backbone of our daily operations, with a specific emphasis on efficient data entry and maintaining our high standards of administrative excellence.
We are looking for a candidate who thrives in a fast-paced environment and possesses the technical skills to manage complex datasets while ensuring 100% accuracy. If you are a self-starter with a professional demeanor, we invite you to apply for this exciting opportunity.
Our Culture
We value integrity, innovation, and collaboration. As an Office Assistant, you will work closely with cross-functional teams to streamline workflows and support our business objectives.
Responsibilities
- Execute high-volume data entry tasks with 99% accuracy, ensuring all digital records are up-to-date and error-free.
- Manage incoming and outgoing correspondence, including email, phone calls, and postal mail, with a professional and courteous tone.
- Digitize and organize physical documents, implementing a logical filing system for easy retrieval and compliance.
- Assist with inventory management by tracking office supplies and processing replenishment orders.
- Schedule appointments and manage internal calendars for department heads, ensuring no conflicts arise.
- Prepare routine reports and presentations using Microsoft Office Suite.
- Provide general administrative support to visitors and employees, ensuring a welcoming environment.
Qualifications
- High School Diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or data entry role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM software.
- Typing speed of 50+ WPM with a proven track record of accuracy.
- Strong organizational skills and the ability to multitask effectively in a busy office setting.
- Excellent verbal and written communication skills.
- Reliable internet connection and access to a home office setup (if applicable).