Job Description
Are you a detail-oriented professional looking to make an impact in the heart of Los Angeles? West Coast Administrative Solutions is seeking a highly organized Office Assistant & Data Entry Specialist to join our dynamic team. In this pivotal role, you will ensure the seamless flow of information, maintain accurate digital records, and provide top-tier administrative support to our operations.
We value precision, efficiency, and a proactive attitude. If you are ready to leverage your data entry skills in a modern, fast-paced environment, we want to hear from you.
Responsibilities
- Perform high-volume data entry with 99% accuracy, managing customer databases and inventory logs.
- Organize and digitize physical files to ensure efficient retrieval and compliance.
- Prepare and process invoices, expense reports, and basic accounting reconciliation using QuickBooks.
- Manage incoming communications, including answering phones, routing inquiries, and responding to emails.
- Coordinate executive schedules, book travel arrangements, and manage meeting logistics.
- Maintain office supplies inventory and manage vendor relationships.
- Assist in the onboarding process for new employees by preparing documentation.
Qualifications
- Minimum of 2 years of experience in office administration or data entry.
- Proficiency in Microsoft Office Suite (Advanced Excel skills preferred) and Google Workspace.
- Fast and accurate typing speed (minimum 45 WPM).
- High school diploma or GED required; Associate’s degree a plus.
- Strong attention to detail and problem-solving abilities.
- Must be legally authorized to work in the United States.
- Reliable transportation and willingness to commute to downtown Los Angeles.