Job Description
We are seeking a highly organized and proactive Office Assistant to join our fast-paced team in New York. In this pivotal role, you will be the backbone of our daily operations, ensuring smooth workflows and accurate record-keeping. If you excel in data entry and possess a keen eye for detail, we want to hear from you. This is an Immediate Hire opportunity with a competitive salary and excellent benefits package.
As a key member of our administrative team, you will support executive leadership and general staff, contributing to a culture of efficiency and professionalism.
Responsibilities
- Perform high-volume data entry with 99% accuracy and maintain both digital and physical filing systems.
- Manage incoming communications, including answering phones, routing inquiries, and responding to emails promptly.
- Prepare and distribute internal memos, reports, and presentations using the Microsoft Office Suite.
- Coordinate meeting schedules, book travel arrangements, and handle expense reporting with precision.
- Assist in inventory management and procurement of essential office supplies.
- Maintain a clean and professional reception area to ensure a welcoming environment for clients and visitors.
Qualifications
- High school diploma or equivalent required; associate degree in Business Administration preferred.
- Proven experience in administrative support, data entry, or general office management.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Fast typing speed (minimum 40 WPM) and exceptional attention to detail.
- Strong organizational skills with the ability to prioritize multiple tasks in a dynamic environment.
- Excellent verbal and written communication skills.