Job Description
Are you a detail-oriented professional looking for an immediate opportunity? Apex Administrative Solutions is currently seeking a dedicated Office Assistant and Data Entry Specialist to join our dynamic team in San Diego. In this role, you will be the backbone of our daily operations, ensuring accurate data management and a welcoming environment for our clients and staff.
This is a fantastic opportunity for someone with strong administrative skills and a desire to grow within a fast-paced organization. We offer a competitive salary, a collaborative work culture, and immediate start availability.
Why Join Us?
- Immediate Start: Start making an impact from day one.
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Growth Opportunities: Clear path for advancement within the administrative sector.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, maintaining up-to-date digital records.
- Greet visitors and answer incoming calls with a professional and welcoming demeanor.
- Manage and organize physical and digital filing systems to ensure easy retrieval of information.
- Assist in scheduling appointments, coordinating meetings, and managing the company calendar.
- Prepare and distribute internal communications, including memos and newsletters.
- Monitor office supplies inventory and place orders as needed to ensure smooth operations.
- Support the management team with ad-hoc projects and general administrative tasks.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience in office administration or data entry roles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Excellent typing speed (minimum 40 WPM) with a high degree of accuracy.
- Strong verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively in a busy environment.
- Professional appearance and strong interpersonal skills.