Job Description
We are looking for a dedicated Entry Level Administrative Assistant to join our dynamic team in Philadelphia, PA. This is a fantastic opportunity for recent graduates or individuals seeking to launch a career in office management. You will play a crucial role in ensuring our daily operations run efficiently and professionally.
At Apex Administrative Services, we pride ourselves on a supportive work environment, comprehensive training, and a clear path for career advancement. If you are organized, proactive, and eager to learn, we want to meet you.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff.
- Prepare and maintain accurate records, reports, and filing systems both physically and digitally.
- Assist with data entry and database management to support departmental goals.
- Order and maintain office supplies to ensure a well-stocked workspace.
- Provide general administrative support to various departments as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience in an office setting or internship experience is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Professional demeanor with a customer-service mindset.