Job Description
Join our dynamic team in Philadelphia as an Office Assistant with specialized data entry skills. We're seeking a detail-oriented professional to support our daily operations with precision and efficiency. This hybrid role combines in-office responsibilities with remote data processing tasks, offering flexibility while maintaining collaborative teamwork. Our company fosters a supportive environment where your administrative expertise will directly impact our client relationships and operational success.
Responsibilities
- Accurately input, manage, and update client data into CRM and accounting systems
- Process invoices, purchase orders, and financial documentation with zero-error tolerance
- Coordinate office communications including scheduling, correspondence, and record-keeping
- Generate weekly reports by compiling and analyzing operational data
- Support cross-departmental projects with administrative documentation
- Maintain confidential client information with HIPAA-compliant protocols
- Train new team members on data entry workflows and office procedures
Qualifications
- Minimum 2 years experience in data entry with 10,000+ keystrokes/minute accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Associate's degree in Business Administration or related field preferred
- Strong understanding of database management principles (SQL knowledge a plus)
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional time management with demonstrated multi-tasking capabilities
- Philadelphia-based candidates with reliable transportation required