Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team at Cleveland City Hall. In this pivotal role, you'll provide comprehensive support to department leadership, ensuring seamless operations and exceptional service to our community. If you thrive in a fast-paced environment and possess exceptional multitasking abilities, we encourage you to apply immediately.
Responsibilities
- Manage department calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute official documents and reports
- Maintain accurate digital and physical filing systems
- Assist with budget tracking and expense reporting processes
- Coordinate office supplies inventory and procurement
- Support event planning and logistical coordination
- Provide exceptional customer service to internal and external stakeholders
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Experience with office equipment and administrative software