Job Description
Join our dynamic team as the face of Pacific Northwest Partners! We're seeking a polished Executive Receptionist to deliver exceptional first impressions and seamless administrative support in our downtown Seattle headquarters. This hybrid role blends in-office presence with remote flexibility, offering comprehensive benefits including health insurance, retirement matching, and professional development stipends.
Responsibilities
- Manage multi-line phone system and professionally route 50+ daily calls
- Greet and screen visitors with executive-level professionalism
- Coordinate complex executive calendars across 15+ stakeholders
- Process mail, shipments, and office supply inventory
- Oversee meeting room scheduling and AV equipment management
- Support HR functions onboarding and vendor coordination
- Maintain digital filing systems and document security protocols
Qualifications
- 3+ years executive receptionist or high-level admin experience
- Expertise in Microsoft Office Suite and scheduling platforms
- Exceptional communication and conflict resolution skills
- Ability to maintain confidentiality in sensitive environments
- Proven ability to manage competing priorities under pressure
- Associates degree or equivalent professional certification
- Experience with CRM systems (Salesforce preferred)