Job Description
Are you a detail-oriented professional looking to make an impact in a dynamic corporate environment? Apex Administrative Solutions is seeking a dedicated Office Assistant with exceptional Data Entry skills to join our growing team in Los Angeles. We offer a collaborative culture, competitive benefits, and opportunities for professional growth.
In this role, you will serve as the backbone of our daily operations, ensuring seamless communication and accurate record management. We are looking for someone who thrives in a fast-paced setting and can juggle multiple tasks with precision.
Why Join Us?
- Competitive hourly wage ($18.00 - $24.00).
- Comprehensive health, dental, and vision insurance.
- Professional development and training opportunities.
- A supportive and inclusive workplace culture in Downtown LA.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all digital records are up-to-date and error-free.
- Manage and organize physical and digital filing systems, including archiving and retrieving documents efficiently.
- Greet visitors and clients warmly, directing them appropriately, and managing the front desk reception area.
- Answer and screen incoming calls, take detailed messages, and route inquiries to the correct departments.
- Prepare internal reports, compile statistics, and assist in the creation of presentations using Microsoft Office Suite.
- Coordinate and schedule meetings, book conference rooms, and handle travel arrangements for staff as needed.
- Order and maintain office supplies, ensuring the workspace remains organized and fully stocked.
Qualifications
- High School Diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Proven experience in office administration, clerical work, or data entry (1-3 years preferred).
- Typing speed of 45+ words per minute with a high degree of accuracy.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision while maintaining a professional demeanor.