Job Description
Are you an organized, proactive professional looking for immediate work in the bustling heart of Boston? Horizon Management Solutions is currently seeking a highly capable Office Assistant to join our dynamic team.
We are looking for someone who thrives in a fast-paced environment and can handle a variety of administrative tasks with precision and a smile. If you are ready to start immediately and contribute to a growing company, we want to hear from you.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive hourly rate ($19 - $24).
- Supportive and professional work environment.
Responsibilities
- Front Desk Operations: Manage the front desk, greet visitors, screen and redirect phone calls, and handle incoming and outgoing mail.
- Administrative Coordination: Schedule appointments, manage calendars, and coordinate internal meetings and conference room bookings.
- Data Management: Perform accurate data entry, maintain electronic and physical filing systems, and update databases.
- Office Support: Assist with inventory management, prepare expense reports, and handle basic bookkeeping tasks.
- Communication: Draft and proofread correspondence, memos, emails, and presentations.
- Vendor Relations: Liaise with vendors and service providers to ensure office operations run smoothly.
Qualifications
- Experience: Minimum 1-2 years of experience in an administrative, reception, or clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Attention to Detail: Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Availability: Must be available to work full-time hours, Monday through Friday.