Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our growing team in Philadelphia. As a vital part of our operations, you will be responsible for maintaining accurate records, performing high-volume data entry, and ensuring our office environment runs efficiently. If you excel at multitasking and have a passion for administrative precision, we want to hear from you.
Responsibilities
- High-Velocity Data Entry: Process large volumes of data with a focus on 100% accuracy and speed, utilizing Excel and proprietary software.
- Document Management: Organize, digitize, and file physical and electronic documents to ensure seamless retrieval.
- Administrative Coordination: Manage incoming inquiries, screen calls, and route messages to the appropriate department.
- Inventory Control: Monitor office supply levels, process purchase orders, and maintain a well-stocked breakroom.
- Scheduling Support: Assist in scheduling appointments and managing calendar events for senior staff.
Qualifications
- Experience: Minimum of 1-2 years of experience in office administration or data entry.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks or similar accounting software is a plus.
- Typing Skills: Demonstrated typing speed of 45+ WPM with high accuracy.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Attributes: Exceptional attention to detail and strong problem-solving abilities.