Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our growing team in San Jose, CA. In this pivotal role, you will serve as the face of our operations, ensuring our administrative workflows are seamless and our data management is impeccable. If you are a proactive problem-solver with a knack for precision and efficiency, we want to hear from you.
As part of Apex Operations Solutions, you will play a key role in supporting our internal teams and external clients. This position offers a dynamic environment where your organizational skills will directly impact our productivity and success.
Responsibilities
- Execute high-volume data entry tasks with a 99% accuracy rate into various database systems.
- Manage and organize physical and digital filing systems to ensure easy retrieval of information.
- Answer incoming calls and route them appropriately while handling basic customer inquiries.
- Prepare, proofread, and distribute internal correspondence, reports, and memos.
- Assist with inventory management, including tracking office supplies and equipment.
- Coordinate and schedule meetings, including setting up conference rooms and sending calendar invites.
- Support the office manager with ad-hoc projects and special administrative tasks as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in an office administration or data entry role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong typing speed and accuracy (minimum 45 WPM).
- Exceptional attention to detail and problem-solving skills.
- Ability to prioritize tasks effectively in a fast-paced environment.
- Strong verbal and written communication skills.