Job Description
Join our dynamic team at Philadelphia Business Solutions as an Office Assistant with a specialized focus on data entry excellence. We're seeking a detail-oriented professional to support our operations in the heart of downtown Philadelphia. This hybrid role combines administrative precision with data management expertise, offering growth opportunities in a collaborative environment. Enjoy competitive benefits, modern office amenities, and the chance to contribute to meaningful projects that drive our organization forward.
Responsibilities
- Accurately enter, update, and maintain critical data in company databases and CRM systems
- Process high-volume transactions with zero-error tolerance for financial and client records
- Generate daily, weekly, and monthly reports using Excel and proprietary software
- Coordinate office logistics including supply inventory, meeting scheduling, and vendor communications
- Support cross-departmental projects by compiling and analyzing data sets
- Implement data security protocols to ensure confidential information protection
- Train team members on data entry best practices and software updates
Qualifications
- Minimum 2 years proven experience in high-volume data entry (10,000+ keystrokes/hr)
- Proficiency in Microsoft Office Suite with advanced Excel skills (VLOOKUP, PivotTables)
- Experience with CRM systems (Salesforce/HubSpot) and database management
- Associate degree in Business Administration or related field preferred
- Exceptional attention to detail with demonstrated accuracy rate >99.5%
- Ability to prioritize tasks in fast-paced, deadline-driven environments
- Professional written and verbal communication skills
- Must pass background check and data security certification