Job Description
Join our dynamic team at InnovateTech Solutions, a cutting-edge tech firm in San Jose's thriving innovation hub. We're seeking a meticulous Office Assistant with exceptional data entry skills to streamline our operations and support our fast-paced environment. This hybrid role combines hands-on administrative support with critical data management responsibilities, offering growth opportunities in a collaborative setting. If you're detail-oriented, tech-savvy, and passionate about operational excellence, we want to meet you!
Responsibilities
- Accurately input, manage, and verify data across multiple CRM and ERP systems
- Process and reconcile financial transactions with 99.9% precision
- Coordinate calendars, meetings, and travel arrangements for executive team
- Prepare confidential reports and maintain digital filing systems
- Support HR functions including onboarding documentation and benefits administration
- Collaborate with IT team on system upgrades and data security protocols
- Act as primary point of contact for vendor communications and office supplies
Qualifications
- Associate degree or equivalent certification in Business Administration or Data Management
- Minimum 3 years experience in high-volume data entry (10,000+ keystrokes/hour)
- Advanced proficiency in Microsoft Office Suite and database management tools
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional organizational skills with demonstrated project coordination experience
- Strong analytical thinking and problem-solving abilities
- Excellent written and verbal communication skills
- Experience with Salesforce or similar CRM platforms preferred