Job Description
Are you a detail-oriented professional looking for a stable and rewarding career in a dynamic environment? City Office Solutions is seeking a dedicated Office Assistant to join our Philadelphia team. In this pivotal role, you will be the backbone of our daily operations, ensuring accurate data entry and efficient office management. We value precision, reliability, and a proactive attitude.
Join us to work in a modern, collaborative setting where your organizational skills are not only utilized but celebrated. We offer competitive compensation and a supportive work culture.
Join us to work in a modern, collaborative setting where your organizational skills are not only utilized but celebrated. We offer competitive compensation and a supportive work culture.
Responsibilities
- Accurate Data Entry: Input, verify, and update company records into databases and spreadsheets with a focus on speed and precision.
- Document Management: Organize physical and digital files, ensuring easy retrieval and strict compliance with company protocols.
- Administrative Support: Handle incoming phone calls, manage emails, and provide exceptional front-desk support to clients and visitors.
- Schedule Coordination: Manage calendars, schedule appointments, and book meeting rooms for senior management.
- Inventory Control: Monitor office supply levels and place orders as needed to maintain an efficient workspace.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is preferred.
- Experience: Previous experience in an office setting or data entry role is a plus but not mandatory.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing: Demonstrated typing speed of 40+ WPM with high accuracy (85%+).
- Attention to Detail: Ability to spot errors and ensure data integrity in all tasks.