Job Description
Are you seeking a rewarding role that offers excellent work-life balance? Apex Operations Solutions is currently looking for a dedicated Weekend Administrative Assistant to join our thriving team in Indianapolis.
In this pivotal role, you will ensure the smooth operation of our office during the weekend hours. You will be the first point of contact for our clients and play a key role in maintaining our high standards of service. We pride ourselves on a modern, collaborative environment where your contributions matter.
Responsibilities
- Office Management: Oversee general office operations, including answering phones, greeting visitors, and managing incoming correspondence.
- Data Management: Perform accurate data entry, file management, and maintain organized digital and physical records.
- Meeting Support: Prepare meeting rooms, set up audio-visual equipment, and create agendas and minutes for weekend team meetings.
- Scheduling: Coordinate calendar events and manage the scheduling of weekend staff or external vendors.
- Customer Service: Assist clients and visitors with inquiries, ensuring a professional and welcoming experience.
- Inventory Control: Assist with ordering office supplies and managing inventory levels for the weekend operations.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree preferred.
- Experience: Proven experience in an administrative or office support role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software.
- Availability: Must be available to work weekends (Saturday and Sunday).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.