Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team in Philadelphia, PA. In this pivotal role, you will serve as the operational backbone of our department, ensuring smooth daily workflows through precise data management and exceptional administrative support.
Our ideal candidate is a proactive professional who thrives in a fast-paced environment and brings a high level of accuracy to every task. If you are looking for a stable, full-time opportunity to utilize your data entry expertise and grow within a reputable organization, we want to hear from you.
Responsibilities
- Execute high-volume data entry tasks with a 99% accuracy rate using various software platforms and databases.
- Maintain and organize both physical and digital filing systems to ensure seamless document retrieval and compliance.
- Handle incoming communications, including answering multi-line phones, routing calls, and managing internal and external correspondence.
- Assist in the preparation of weekly reports, memos, presentations, and other business documents.
- Coordinate executive schedules, manage meeting room bookings, and prepare meeting materials.
- Process invoices, assist with accounts payable/receivable support, and manage office supply inventory.
- Provide general clerical support to ensure the office runs efficiently and professionally.
Qualifications
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proven proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Exceptional typing speed and accuracy (40+ WPM) with a strong focus on data integrity.
- Strong verbal and written communication skills with the ability to interact professionally with clients and staff.
- High school diploma or GED required; Associate degree in Business Administration preferred.
- Ability to prioritize tasks and manage time effectively in a multi-tasking environment.