Job Description
Are you an organized and proactive professional looking for an immediate opportunity? Apex Professional Services is seeking a reliable Office Assistant to join our dynamic team in San Antonio, TX. In this role, you will be the backbone of our daily operations, ensuring our administrative processes run seamlessly.
We offer a competitive salary, a collaborative work environment, and the chance to grow with a leading local business. If you have a knack for organization and enjoy providing top-tier support to a team, we want to meet you.
Responsibilities
- Manage the front desk reception, greeting visitors with a professional demeanor and directing inquiries appropriately.
- Handle incoming and outgoing communications, including answering phones, emails, and scheduling appointments.
- Perform accurate data entry and maintain up-to-date electronic and physical filing systems.
- Assist in preparing reports, presentations, and meeting materials for department heads.
- Process invoices, purchase orders, and expense reports with strict attention to detail.
- Coordinate office supplies inventory and ensure the reception area remains tidy and welcoming.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Minimum of 1-2 years of experience in an office administration or support role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong verbal and written communication skills.
- Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Must be reliable, punctual, and possess a customer-service-oriented attitude.