Job Description
We are seeking a highly organized and detail-oriented Office Assistant and Data Entry Specialist to join our growing team in San Diego, CA. This is an Immediate Hire position with the potential for a long-term career path. We offer a competitive salary and a flexible work environment, including options to work from our San Diego office or remotely from North Carolina.
In this role, you will play a crucial part in maintaining our operational efficiency by ensuring accurate data management and providing top-tier administrative support. If you are a proactive problem-solver with excellent typing skills and a knack for organization, we want to hear from you.
Responsibilities
- Perform high-speed, high-accuracy data entry into various databases, spreadsheets, and CRM systems.
- Manage and organize digital and physical files, ensuring document retrieval is efficient.
- Handle incoming correspondence, including email inquiries and phone calls, with a professional demeanor.
- Assist in preparing reports, invoices, and presentations for management.
- Maintain office inventory and order necessary supplies to keep operations running smoothly.
- Support the HR department with onboarding paperwork and employee records when needed.
- Collaborate with team members across different time zones to ensure seamless communication.
Qualifications
- High school diploma or GED required; Associate degree in Business or related field preferred.
- Minimum of 1-2 years of experience in office administration or data entry.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced Excel skills a plus.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail and the ability to spot errors in data.
- Excellent time management skills with the ability to prioritize tasks in a fast-paced environment.
- Reliable internet connection and computer equipment if working remotely.