Job Description
Are you an organized individual looking for an immediate opportunity to join a dynamic team?
Apex Business Solutions is currently hiring a dedicated Office Assistant and Data Entry Specialist to support our growing operations in San Jose, CA. In this role, you will be the backbone of our administrative team, ensuring seamless information flow and efficient office management.
We offer a competitive salary, a collaborative work environment, and opportunities for career advancement. If you have a keen eye for detail and experience with data management, we want to hear from you immediately!
Responsibilities
- Perform accurate and high-volume data entry into company databases and spreadsheets (Excel/Google Sheets).
- Manage incoming emails, phone calls, and correspondence, routing them to the appropriate department.
- Organize and maintain both physical and digital filing systems to ensure easy retrieval of records.
- Assist in inventory management by tracking office supplies and placing orders when necessary.
- Prepare and proofread internal documents, reports, and presentations.
- Schedule meetings and manage calendars for executive staff.
- Greet visitors and provide general administrative support to ensure a professional office environment.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience in office administration, data entry, or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills (formulas, pivot tables) a plus.
- Exceptional attention to detail with the ability to spot errors quickly.
- Strong typing speed (minimum 45 WPM) and accuracy.
- Excellent verbal and written communication skills.
- Ability to work independently as well as part of a team.