Job Description
We are seeking a highly organized and detail-oriented Office Assistant & Data Entry Specialist to join our growing team in Chicago. In this pivotal role, you will be the backbone of our daily operations, ensuring accurate data management and seamless administrative support. If you thrive in a fast-paced environment and possess exceptional typing skills, we want to hear from you.
Why Join Us?
- Competitive hourly rate with performance bonuses.
- Opportunity for growth within a stable, local company.
- Modern office environment with flexible working hours.
Responsibilities
- Accurately enter and update customer and company data into various databases and software systems with a focus on 100% accuracy.
- Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
- Proofread documents, invoices, and reports for grammatical errors and discrepancies.
- Assist in scheduling meetings, managing calendars, and coordinating travel arrangements for senior staff.
- Handle incoming calls and emails, directing inquiries to the appropriate personnel promptly.
- Prepare correspondence, memos, and reports using Microsoft Word and Excel.
- Assist with inventory counts and basic office supply management as required.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or similar field preferred.
- Proven experience (1-2 years minimum) in data entry, administrative assistance, or office support.
- Fast and accurate typing skills (minimum 40 WPM).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong attention to detail with the ability to detect errors quickly and resolve them.
- Excellent time management skills and the ability to multitask in a busy office setting.
- Reliable internet connection and computer equipment (provided by company).