Job Description
Are you a detail-oriented professional seeking a rewarding role in a dynamic corporate environment? Apex Administrative Solutions is currently looking for a reliable and proactive Office Assistant to join our Dallas team. In this pivotal role, you will be the face of our company, ensuring smooth daily operations and supporting our management team with essential administrative tasks.
We pride ourselves on a collaborative culture and offer a competitive benefits package, including health insurance, paid time off, and opportunities for professional development. If you are organized, proactive, and ready to make an impact, we want to hear from you.
Responsibilities
- Greet and direct visitors to the appropriate personnel in a professional and courteous manner.
- Manage incoming and outgoing communications, including answering phones, routing calls, and taking accurate messages.
- Prepare and distribute meeting agendas, take minutes, and organize meeting rooms efficiently.
- Sort and distribute incoming mail, packages, and faxes to the correct departments.
- Perform data entry tasks, maintaining up-to-date and accurate records in our CRM system.
- Assist with inventory management and the ordering of office supplies.
- Support the finance team with basic billing and invoicing processes.
Qualifications
- High School Diploma or GED equivalent required.
- Proven experience in an office administration or clerical role (1-2 years preferred).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Attention to detail and the ability to handle confidential information with discretion.