Job Description
Are you looking for a rewarding role where your daily hard work is rewarded immediately?
Join Apex Administrative Solutions, a leading provider of professional office support and administrative services. We are currently seeking a detail-oriented and proactive Office Assistant to join our team in the heart of New York City. Whether you are based in New York or the surrounding Philadelphia area, we offer flexible opportunities to advance your career in office support.
As a key member of our team, you will play a crucial role in ensuring our clients' offices run smoothly and efficiently. We pride ourselves on our daily pay structure, allowing you to access your earnings sooner. If you are a self-starter with excellent organizational skills, we want to hear from you.
Responsibilities
- General Administrative Support: Manage incoming inquiries via phone, email, and in-person, directing them to the appropriate departments efficiently.
- Data Entry & Records Management: Maintain accurate and up-to-date digital and physical records, ensuring data integrity and confidentiality.
- Office Operations: Handle mail distribution, package handling, and manage office supplies inventory to ensure a well-stocked workspace.
- Scheduling & Coordination: Assist in scheduling meetings, managing calendars, and coordinating travel arrangements for staff.
- Customer Service: Provide a welcoming atmosphere for clients and visitors, addressing their needs with professionalism and courtesy.
- Document Preparation: Prepare, proofread, and distribute reports, memos, and presentations using Microsoft Office Suite.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of experience in an office administration or support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic knowledge of CRM software.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff and clients.
- Organization: Strong time-management skills and the ability to prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual, dependable, and willing to work occasional overtime as needed.