Job Description
Join our dynamic team in Boston's Financial District as an Office Assistant! We're seeking a proactive professional to ensure seamless office operations in our vibrant downtown workspace. This immediate opening offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you're organized, tech-savvy, and thrive in fast-paced settings, apply today to become an integral part of our Boston office family!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, meetings, and travel arrangements for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding, record-keeping, and compliance
- Collaborate with vendors and service providers for office services
- Maintain organized digital and physical filing systems
- Assist with event planning and office culture initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with office equipment (printers, scanners, etc.)
- Ability to handle confidential information with discretion
- Proactive problem-solving and customer service mindset