Job Description
Join our dynamic Philadelphia team as an Office Assistant where precision meets efficiency! We're seeking a detail-oriented professional to become the backbone of our daily operations. This hybrid role combines essential administrative support with critical data management responsibilities in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and the chance to grow with a respected Philadelphia-based firm. If you thrive in structured settings and possess exceptional organizational skills, we want to meet you!
Responsibilities
- Maintain accurate and timely data entry into CRM and accounting systems
- Manage office inventory, supply procurement, and vendor relationships
- Coordinate calendars, schedule appointments, and arrange travel logistics
- Prepare and distribute confidential correspondence, reports, and presentations
- Support accounting functions including invoice processing and expense tracking
- Assist with new hire onboarding and HR documentation
- Oversee office equipment maintenance and troubleshooting
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Associate's degree or equivalent administrative certification
- Exceptional attention to detail with zero-error tolerance for data integrity
- Strong organizational skills and ability to prioritize multiple tasks
- Professional communication skills for internal/external stakeholder interactions
- Basic accounting knowledge preferred (accounts payable/receivable)
- Philadelphia residency preferred for local coordination