Job Description
Join our dynamic team as an Administrative Assistant in the heart of Philadelphia! We're seeking a highly organized professional to provide critical support to our operations. This urgent opening offers immediate start date for the right candidate who thrives in fast-paced environments. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in our growing organization.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle confidential information with discretion and maintain data security protocols
- Process payroll, expense reports, and financial documentation
- Coordinate travel arrangements and logistics for staff and executives
- Oversee office inventory management and vendor relationships
- Prepare professional correspondence and presentation materials
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Experience with office management systems (e.g., Salesforce, Asana)
- Associate's degree or equivalent professional certification