Job Description
Join our dynamic team in the heart of Manhattan as an Office Assistant at Metropolitan Office Solutions. We're seeking a proactive professional to support our daily operations with precision and enthusiasm. This is an immediate opportunity to grow your administrative career in a collaborative, fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and the chance to make a tangible impact on our business operations.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain organized digital and physical filing systems for confidential documents
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding processes including new hire paperwork and orientation materials
- Support event planning for corporate meetings and client functions
- Prepare and distribute correspondence, reports, and presentation materials
Qualifications
- Associate's degree or 2+ years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask effectively in a deadline-driven environment
- Experience with office equipment (printers, scanners, phone systems)
- Proactive problem-solving approach with minimal supervision
- Positive attitude and commitment to teamwork