Job Description
Join our vibrant downtown Seattle team as an Office Assistant at Seattle Business Solutions! We're seeking a detail-oriented professional to support our dynamic office operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth in one of America's most thriving business hubs.
As the first point of contact for clients and visitors, you'll be instrumental in maintaining our professional atmosphere while handling diverse administrative tasks. Our ideal candidate thrives in fast-paced environments and values precision in every interaction.
Responsibilities
- Manage incoming communications (phone, email, mail) and direct inquiries appropriately
- Coordinate schedules, meetings, and travel arrangements for executive staff
- Maintain organized digital/physical filing systems and confidential records
- Prepare correspondence, reports, and presentation materials with meticulous attention to detail
- Procure and manage office supplies, equipment, and vendor relationships
- Support onboarding processes for new hires and coordinate office events
- Perform data entry, record-keeping, and basic bookkeeping tasks
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years of office administration or customer support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written/verbal communication and professional etiquette
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail
- Valid Washington State driver's license (for occasional errands)