Job Description
Join our dynamic team as an Office Assistant and become the backbone of our busy Philadelphia office. We're seeking a highly organized professional to provide comprehensive administrative support across multiple departments. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative work environment in the heart of downtown Philadelphia.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange meetings for executive staff
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with onboarding processes including new hire paperwork and orientation
- Support event coordination for company meetings and client functions
- Maintain digital filing systems and ensure data accuracy across platforms
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Discretion in handling confidential information
- Valid Pennsylvania driver's license (for occasional errands)