Job Description
Join our dynamic team at Cityscape Solutions as a Local Office Assistant in Philadelphia! We're seeking a detail-oriented professional to ensure seamless office operations in our bustling Center City location. This role is perfect for someone who thrives in a fast-paced environment and takes pride in creating an organized, welcoming workspace for colleagues and visitors alike. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking organization.
Responsibilities
- Manage daily office administrative tasks including mail processing, supply inventory, and document filing
- Coordinate meeting logistics, including scheduling, setup, and catering arrangements
- Act as primary point of contact for visitors, clients, and vendors with professional phone and in-person reception
- Support HR functions onboarding processes, new hire orientations, and employee record maintenance
- Assist with travel arrangements, expense reports, and invoice processing for the Philadelphia team
- Maintain organized digital filing systems and ensure data accuracy across office databases
- Collaborate with cross-functional teams to support special projects and company events
Qualifications
- Minimum 2 years of experience in office administration or executive support role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- High school diploma required; associate's degree preferred
- Ability to handle confidential information with discretion and professionalism
- Experience with office management software (e.g., Asana, Trello, or similar)
- Philadelphia residency preferred; local knowledge of city transportation a plus