Job Description
Join our dynamic team at Metropolitan Solutions Group as an Office Assistant and become the backbone of our fast-paced New York office! We're seeking a highly organized professional to ensure seamless daily operations while supporting our executive team across multiple departments. This is an exceptional opportunity to grow your administrative career in a collaborative environment with competitive benefits and advancement opportunities.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange travel logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Oversee office inventory management, procurement, and vendor relationships
- Prepare and edit confidential documents, reports, and presentations
- Coordinate meetings, events, and office functions
- Maintain digital filing systems and ensure document security
- Support HR functions onboarding and employee records management
Qualifications
- Associate's degree or 3+ years of administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven experience managing executive calendars and travel
- Ability to handle sensitive information with confidentiality
- Proficiency with office equipment and digital filing systems