Job Description
Join our dynamic team at Chicago Business Solutions as an Office Assistant and become the backbone of our thriving downtown operations. We're seeking a detail-oriented professional to ensure seamless daily office functions while supporting our growing team. This role offers competitive compensation, comprehensive benefits, and opportunities for career advancement in Chicago's vibrant business district.
Responsibilities
- Manage incoming communications (calls, emails, mail) with exceptional professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain organized digital and physical filing systems with meticulous attention
- Procure office supplies and equipment through vendor relationships
- Support new employee onboarding with equipment setup and orientation
- Assist with basic accounting tasks: expense reports, invoice processing
- Collaborate on office event planning and team coordination
Qualifications
- Associates degree or equivalent administrative experience required
- Minimum 2 years office support or administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to multitask in fast-paced environments
- Strong organizational skills with attention to detail
- Proficient with office equipment (printers, scanners, phone systems)