Job Description
We're urgently hiring a detail-oriented Office Assistant to join our dynamic team in Indianapolis! As the backbone of our office operations, you'll ensure seamless administrative workflows while supporting our growing client base. This full-time position offers competitive compensation, comprehensive benefits, and opportunities for career advancement in a collaborative environment.
Our ideal candidate thrives in fast-paced settings, possesses exceptional organizational skills, and takes pride in maintaining a professional office atmosphere. If you're ready to make an immediate impact and grow with a forward-thinking organization, apply today!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism and efficiency
- Coordinate calendars, schedule appointments, and arrange travel logistics for executive team members
- Maintain accurate filing systems and digital records using Microsoft Office Suite
- Process invoices, expense reports, and purchase orders following company protocols
- Assist with new employee onboarding including equipment setup and orientation materials
- Coordinate office supplies inventory and vendor relationships for procurement needs
- Support event planning for client meetings, workshops, and company functions
Qualifications
- Minimum 2 years of administrative or office support experience required
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- High attention to detail and accuracy in all documentation
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with customer service mindset
- High school diploma or equivalent; associate degree preferred