Job Description
Join our vibrant Philadelphia team as a Full-Time Office Assistant! We're seeking a highly organized professional to ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and growth opportunities within our dynamic organization. If you thrive in a fast-paced environment and excel at multitasking, apply now to become an integral part of our office support team.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Provide exceptional administrative support to executives and department teams
- Coordinate calendars, schedule meetings, and maintain appointment systems
- Handle confidential documents with discretion and maintain secure filing systems
- Support onboarding processes for new employees including workspace setup
- Assist with basic bookkeeping tasks and expense report processing
- Act as primary point of contact for visitors and incoming communications
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent certification preferred
- Experience with office equipment (printers, scanners, phone systems)