Job Description
Join our award-winning team at Pacific Bay Partners as an Executive Administrative Assistant. We're seeking a highly organized professional to support our C-suite executives and drive operational excellence. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in Oakland's vibrant business district.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings
- Prepare and edit confidential correspondence, reports, and presentations
- Oversee office operations including supply inventory and vendor relationships
- Coordinate domestic and international travel arrangements
- Act as primary liaison between executives and internal/external stakeholders
- Implement and improve administrative systems and processes
- Manage departmental budgets and expense reports
Qualifications
- 5+ years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong project management and organizational abilities
- Experience with calendar management across multiple time zones
- Bachelor's degree or equivalent professional certification