Job Description
Join our dynamic team at Boston Professional Services as a full-time Office Assistant with flexible scheduling options! We're seeking a highly organized professional to ensure seamless office operations in our vibrant downtown Boston location. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment that values work-life balance. Apply today to become an integral part of our growing administrative team!
Responsibilities
- Manage incoming communications (phone, email, mail) and provide exceptional customer service
- Coordinate office logistics including supply inventory, equipment maintenance, and facility management
- Support executive teams with calendar management, travel arrangements, and document preparation
- Organize and maintain digital filing systems ensuring data accuracy and accessibility
- Assist with onboarding processes including new hire paperwork and orientation materials
- Collaborate across departments to facilitate smooth project execution and meeting coordination
- Perform ad-h administrative tasks to support departmental goals and deadlines
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Flexibility to work between 8 AM - 6 PM with adjustable start/end times
- Proven problem-solving and time management capabilities