Job Description
Join our dynamic team at Philadelphia Business Solutions as a Local Office Assistant and become the backbone of our thriving downtown office. We're seeking a highly organized professional to support daily operations in a fast-paced environment with growth opportunities. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture centered on excellence. If you're passionate about administrative excellence and want to make a tangible impact in Philadelphia's business community, apply today!
Responsibilities
- Manage office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange logistics for internal meetings
- Handle confidential data entry with precision and maintain accurate digital/filing systems
- Support HR functions onboarding new hires and processing employment paperwork
- Assist with vendor relations, invoice processing, and expense report management
- Act as primary point of contact for visitors and external stakeholders
- Collaborate across departments to ensure seamless workflow coordination
Qualifications
- Minimum 2 years of office administration or support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Basic bookkeeping or accounting knowledge preferred
- Proactive problem-solving approach with minimal supervision
- Philadelphia PA residency required for local support role