Job Description
Join our dynamic team in Chicago's vibrant downtown as a Local Office Assistant! We're seeking a detail-oriented professional to ensure our office runs seamlessly while supporting our growing team. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment.
Our ideal candidate thrives in fast-paced settings, excels at multitasking, and takes pride in maintaining an organized, welcoming workspace. If you're passionate about administrative excellence and want to contribute to a company that values its employees, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive team
- Handle incoming calls and correspondence with professional courtesy and efficiency
- Prepare and process confidential documents, reports, and presentations
- Assist with new employee onboarding including workspace setup and equipment provisioning
- Support event planning and coordination for internal meetings and client functions
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 2 years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience handling sensitive information with discretion
- Associates degree or equivalent combination of education and experience
- Ability to lift 20 lbs occasionally for office supply management
- Chicago residency preferred (commuter benefits available)