Job Description
Join our dynamic team at Boston Financial Solutions as a full-time Office Assistant! We're seeking a highly organized professional to support our Boston-based operations with exceptional administrative expertise. Enjoy a flexible schedule while making a tangible impact in our fast-paced financial environment. This hybrid role combines in-office collaboration with remote work options, offering the perfect work-life balance for motivated candidates. Our competitive compensation package includes health benefits, retirement plans, and professional development opportunities.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate complex calendars, schedule meetings, and arrange travel logistics for executives
- Handle confidential data entry and maintain accurate financial records using QuickBooks
- Serve as primary point of contact for clients and vendors via phone, email, and in-person interactions
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Assist with onboarding new employees and coordinate office events
- Implement organizational systems to improve workflow efficiency
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of proven office administration experience in financial services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and ability to handle confidential information
- Experience with scheduling software and office management systems
- Ability to adapt to flexible schedule with some remote work options
- Proactive problem-solving and multitasking abilities