Job Description
Join our dynamic team at Boston Innovations Group as a Full-Time Office Assistant with flexible scheduling options. We're seeking a highly organized professional to support our fast-paced office operations while maintaining a healthy work-life balance. This hybrid role combines in-office collaboration with remote flexibility, offering stability and growth in Boston's vibrant business district.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Maintain organized filing systems, both digital and physical, for critical company documents
- Assist with onboarding processes, preparing new hire packets and orientation materials
- Coordinate office supplies inventory and vendor relationships for seamless operations
- Support event planning and logistics for company meetings and client functions
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask effectively in a deadline-driven environment
- Experience with office management software (e.g., Asana, Trello)
- Flexible schedule availability including occasional early/late hours