Job Description
Join our vibrant downtown Chicago team as an Office Assistant! We're seeking a detail-oriented professional to ensure our office runs seamlessly. This hybrid role offers growth opportunities in a collaborative environment with competitive benefits and a modern workspace.
Responsibilities
- Manage front desk operations including visitor reception and call routing
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and purchase orders accurately
- Maintain digital and physical filing systems with strict confidentiality
- Order office supplies and manage vendor relationships
- Assist with onboarding new hires and office equipment setup
- Support departmental projects with document preparation and data entry
Qualifications
- Associate's degree or 2+ years office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, multi-line phones)
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability in fast-paced settings