Job Description
Join our vibrant downtown Chicago team as a Local Office Assistant and become the backbone of our dynamic workplace! We're seeking a highly organized professional to ensure seamless office operations in a fast-paced corporate environment. This is an exceptional opportunity to grow your administrative career while supporting executives and colleagues in a collaborative setting. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact on daily business success.
Responsibilities
- Manage front desk operations including greeting visitors, handling incoming calls, and sorting mail
- Coordinate complex calendars, schedule meetings, and arrange travel logistics
- Prepare and distribute professional correspondence, reports, and presentation materials
- Order and maintain office supplies, equipment, and inventory systems
- Assist with onboarding processes including new hire setup and orientation
- Support departmental projects through data entry, document management, and record-keeping
- Collaborate with vendors for facility maintenance and service coordination
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Professional demeanor with excellent customer service skills
- Associate's degree or equivalent combination of education and experience
- Chicago residency preferred (local candidates encouraged to apply)