Job Description
Join our vibrant downtown San Diego team as an Office Assistant and become the backbone of our daily operations! We're seeking a detail-oriented professional to manage administrative tasks, coordinate schedules, and create a welcoming environment for clients and staff. With competitive compensation, comprehensive benefits, and opportunities for growth, this role offers the perfect blend of challenge and stability in one of America's most dynamic cities.
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications including calls, emails, and correspondence
- Maintain accurate filing systems and digital records
- Process invoices, expense reports, and vendor payments
- Order office supplies and manage inventory control
- Support HR functions including onboarding and record maintenance
- Coordinate office events and client reception activities
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office management software (e.g., QuickBooks)
- Ability to multitask in a fast-paced environment
- Professional demeanor with client-facing experience